Which records typically reference a DPAS asset record?

• A. Purchase orders and vendor contracts only
• B. Location, Organization, Item Master, Serial/NIIN, Custodian, and Transaction history
• C. Location and Custodian only
• D. Serial/NIIN and Item Master only

Answer: (B)

In DPAS, the asset record acts as the central reference that ties all related data together. The types of records that typically reference this asset record include where the asset is located, which organizational unit is responsible for it, the item master definition that describes what the asset is, the unique Serial/NIIN identifier, the custodian who has accountability for it, and the transaction history that logs movements and changes.

Location links the asset to its physical or administrative position, which is essential for inventory and location-based accountability. Organization ties the asset to the unit or department responsible for its management and reporting. Item Master ensures the asset is defined within the correct item taxonomy, with attributes that determine how it’s used, maintained, and reported. Serial/NIIN provides a unique identity for precise tracking of individual items, preventing mix-ups and enabling traceability. Custodian records designate who is accountable for safeguarding the asset, a key aspect of property accountability. Transaction history records all actions affecting the asset—receipts, transfers, disposals—creating an auditable trail.

Other options lack one or more of these critical links: they either cover only procurement documents or omit key references like location, organization, custodian, or the full audit trail.